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Job Posted On March 3, 2025
Title: Vice President of Finance and Administration
Department: Finance & Administration
Reports To: Chief Executive Officer (CEO)
Location: West Palm Beach, FL
FLSA Status: Exempt
Salary: [Competitive Salary based on Experience]
Summary: The Vice President of Finance and Administration (VP of Finance) will serve as the senior financial leader for
the organization, responsible for overseeing all aspects of the agency’s financial strategy, financial management,
and administrative functions. This includes managing financial planning, budgeting, forecasting, compliance,
reporting, and administrative operations. The VP of Finance will work closely with the CEO, Board of Directors,
and other senior leadership to ensure that financial goals are met while maintaining the organization’s fiscal health
and supporting its mission-driven work.
The ideal candidate will bring strong financial acumen, excellent leadership skills, and a deep understanding of
nonprofit financial management. The VP of Finance will play a key role in ensuring the organization’s long-term
sustainability and operational effectiveness.
Financial Leadership and Strategy:
- Provide strategic financial leadership, guidance, and oversight for the lead agency and other associated
subsidiaries. - Develop and execute financial strategies that align with the organization’s mission and goals.
- Lead the creation of long-term financial plans, ensuring sustainability and growth.
- Advise the CEO and senior leadership team on financial matters, including risk management, investments,
and resource allocation. - Support the Board of Directors and Finance Committee with regular financial reporting, including budget
vs. actual performance and key financial metrics.
Financial Planning and Reporting
- Oversee the preparation of the annual budget, ensuring alignment with the agency’s strategic priorities.
- Provide regular, clear, and concise financial reports for internal and external stakeholders, including the
Board, leadership, and funders. - Monitor cash flow, financial performance, and adherence to budgets, recommending corrective actions
when needed. - Implement systems for tracking and reporting on financial performance, ensuring accuracy and
transparency. - Ensure compliance with all financial regulations, including tax filings and grants reporting.
Accounting and Compliance:
- Oversee day-to-day accounting operations, including accounts payable, receivable, payroll, and general
ledger. - Ensure accurate and timely financial statements, adhering to generally accepted accounting principles
(GAAP) and nonprofit accounting standards. - Manage the preparation for annual audits, working closely with external auditors and ensuring compliance
with all relevant laws and regulations. - Oversee federal, state, and local tax filings, ensuring compliance with nonprofit tax regulations. (i.e. IRS
forms 941, 990, W-2, W-3,1096, 1099, Single Audit, etc.) - Maintain appropriate internal controls and ensure the safeguarding of assets.
Grants and Fundraising Support:
- Work with the development team to ensure the accurate tracking and reporting of restricted and
unrestricted grants and donations. - Provide financial oversight for grant applications, proposals, and reporting requirements to ensure
compliance and proper utilization of funds. - Assist with donor reporting and ensure that financial aspects of fundraising campaigns and grants are wellmanaged.
Administration:
- Oversee administrative operations, including IT, and risk management.
- Collaborate with HR to ensure effective compensation, benefits, and personnel management systems.
- Manage contracts and vendor relationships, ensuring cost-effective and reliable services.
- Ensure effective policies and procedures for financial and administrative operations, fostering a culture of
transparency and accountability.
Team Leadership and Development:
- Lead, mentor, and develop a team of finance and administrative professionals, ensuring that they have the
tools and training needed to succeed. - Foster a culture of collaboration and continuous improvement within the finance and administration team.
- Encourage staff development and provide opportunities for professional growth.
Qualifications:
- Education: A bachelor’s degree in accounting, Finance, Business Administration, or related field. A CPA
or MBA is highly preferred. - Experience:
- Minimum of 10 years of experience in nonprofit financial management, with at least 5 years in a
senior financial leadership role. - Strong understanding of nonprofit accounting principles (e.g., fund accounting, GAAP, IRS
regulations). - Proven track record of developing and managing large budgets, financial reporting, and internal
controls. - Experience in overseeing audits and compliance with nonprofit regulations.
- Minimum of 10 years of experience in nonprofit financial management, with at least 5 years in a
- Skills:
- Exceptional financial acumen and analytical skills.
- Strong leadership, communication, and interpersonal skills.
- Ability to present complex financial information to non-financial stakeholders.
- Expertise in financial software (e.g., QuickBooks, Financial Edge, Sage, etc.).
- Knowledge of grants management and reporting is essential.
Personal Attributes:
- Strong problem-solving skills and ability to manage multiple priorities.
- Ability to work collaboratively in a mission-driven environment.
- High level of integrity, transparency, and accountability.
- Must have a valid Florida Driver’s License and reliable transportation
- Must be able to pass Level 2 background and drug screening.
Work Environment:
- VP of Finance and Administration will work in a fast-paced, dynamic nonprofit environment.
- Occasional evening or weekend work may be required based on organizational needs.
- Travel may be required for organizational events or conferences.
Compensation & Benefits:
- [Competitive Salary commensurate with experience]
- [Comprehensive Benefits Package, including health insurance, retirement plan, and paid time off]
- Opportunity to work with a passionate team making a significant impact in the community.
How to Apply: Please send cover letter and resume to: ypatel@ulpbc.org
