Positions of interest descriptions:

Chapter President

• Presides over and conducts all meetings in accordance with the parliamentary procedure
• Keeps the member’s discussion to the subject at hand and within time limits
• Appoints committee chairs and serves on committees except for the nominating committee as a non-voting member
• Represents the chapter at all functions; coordinates the activities of the chapter by keeping in touch with other officers, the membership, and the ULPBC
• Keeps him/herself informed to ensure that the chapter is moving according to its program of activities, and makes public appearances, including speaking engagements, on behalf of the chapter

   

Secretary

• Prepares and reads the minutes of meetings; sends out and posts meeting notices
• Prepares the agenda for each meeting available for the president; reads communications at meetings
• Counts and records votes when taken; attends to official correspondence; keeps permanent records; and maintains a Secretary’s Record, including pertinent documents concerning the Executive Committee (Board) business
• Handle official correspondence of the organization by writing letters as needed or as directed by officers and by keeping files of incoming and outgoing correspondence
• When composing and preparing letters, the secretary should be careful to follow the accepted rules and practices of business correspondence

   

Treasurer

• Administers and is responsible for the chapter’s funds
• Keeps financial records in order and up to date
• Prepares an annual budget
• Keep a permanent, up-to-the-minute record of all financial transactions
• Keep a record of all received monies following accepted fiscal procedures.
• Record all expenses, noting the date and the party to whom the money was paid
• Obtain and keep a copy of all receipts in the permanent records
• Be prepared to report the financial status of the chapter at any regular meeting
• Submit financial reports to the Chapter President and ULPBC President & CEO at least 7 days after the prior month’s closing for review, before submitting them to the General Body

Marketing & Membership Strategist

• Identify and develop new recruitment or promotional avenues to raise awareness of the Club in the wider community
• Create membership & YP event marketing materials, both digital and printed
• Plan events and activities for existing and prospective members.
• Handle all questions, information requests, and complaints regarding membership
• Maintain and update membership records
• Assist with member communication activities
• Track membership statistics, and provide updates during YP leadership meetings
• Develop and implement strategies to recruit new members
• Coordinating with the accounting department to track membership revenue