Career Opportunities

Marketing and Events Coordinator

Title:                           Marketing and Events Coordinator

Reports To:               VP of Development and Communications

FLSA Status:            Full-Time Non-Exempt

Department:             Development Department

Date:                          October 20, 2022

Summary:

Marketing and Event Coordinator will be responsible for assisting the VP of Development and Communications with administration items, maintaining and monitoring all digital and print marketing materials, social media and website management, and planning and coordinating events. Must have excellent writing and editing skills and be able to manage multiple tasks and projects with strong attention to detail, and within tight time constraints. Excel at building relationships and working collaboratively with ULPBC staff and volunteers. Excellent communication, effective listening, and interpersonal skills a must. Will work closely with the Executive Director and Events Committee.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administration:

  • Manage Donor Database.
  • Mail donor thank you letters
  • Complete invoices and venue contracts.
  • Follow-up with donors regarding the pledges.
  • Manage ULPBC volunteer effort.

Marketing:

  • Weekly review, and manage website changes.
  • Manage social media channels and grow audience and engagement.
  • Assist with the creation, design, and update as needed high quality brochures, promotions, advertisements, rack cards.
  • Build, design, and gather content for the monthly digital newsletter.
  • Write and distribute press releases.
  • Keep community calendars up to date with museum offerings.
  • Manage outreach with ULPBC Guild Young Professionals, colleges, high schools and corporate partners.
  • Identify and recommend the implementation of digital and/or social media tools as needed.
  • Educate internal and external staff on the implementation of new technologies.
  • Stay current with all social media industry and best practices.
  • Be willing to work with staff, students, volunteers, committees, and interns.

Event Planning:

  • Manage all event planning details including facility usage, decor, catering, entertainment, location, invitee list, special guests, technology, equipment, promotional materials, etc.
  • Negotiate contracts for off-site events and with on-site vendors.
  • Film and edit videos of exhibitions, programs, and other events.
  • Coordinate staffing needs for all events.
  • Develop and implement marketing strategies to promote and publicize the venue.
  • Assist with -site point person for all events.
  • Conduct pre- and post-event evaluations; provide feedback and reports to management.

EDCATION/QUALIFICATION REQUIREMENTS:

  • Bachelor’s degree required.
  • At least two years of experience in this field.
  • Marketing and event management skills preferred.
  • Online and print marketing experience required.
  • Proven experience as an events coordinator or organizer.
  • Excellent written and verbal communication skills.
  • Exceptional organizational and time management skills.
  • Ability to work outside of traditional work hours.
  • Impeccable attention to detail.
  • Strong knowledge of social media platforms and technologies.
  • Self-starter, adaptable, flexible, a good listener, and willing to learn.
  • Excellent time management skills.
  • Working knowledge of MS Office applications required.
  • Working knowledge of MS Publisher, Canva, and Constant Contact required.
  • Working Knowledge of Zoom required.

Submit Resume and Cover Letter to: sjohnson@ulpbc.org